Enrollment & Registration » New Student Registration

New Student Registration

The District utilizes a central registration process for all students in grades Preschool through 12.  Parents/guardians must follow the steps below to register their student into the Oxford Public Schools.
 
 
This is the initial step to enrolling your student.
 
Once the application is approved, you will need to follow the directions in the email you receive regarding creating an account on PowerSchool.  The initial email will provide you with an Access ID and Password.  If you do not receive this email, check your SPAM folder and contact the Registrar - 508-987-6050 x 1128
 
If you plan to meet in person, please make an appointment after all Registration forms have been completed and documents have been uploaded. You will receive an email if any additional documentation is needed.
 
Registration meetings can be in person, by phone, or by Google Meet. Note: Google Meet Video is not required for virtual meetings
 

Parent Checklist

Prior to beginning the process, please review and print the checklist below and utilize it to ensure you have acquired the required documentation.  This checklist is for your records.  You may print it.

It is the responsibility of parents/guardians to obtain all necessary forms and documents.

 
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Transfers may take place at any time during the school year.  To transfer a student from another school for the current year, make certain to choose 2021-2022 school year in the pre-registration application.
You should advise the sending school that you intend to transfer the student out, and inform them of the dates expected.
 

  • Preschool - All Preschool students must first be screened. Please go to the Preschool web page first to complete and submit a screening request form. Once your student has been accepted into our program, you will be notified and you may complete the new student registration process.  Preschool registration will take place May 2nd - May 27th .
  • Kindergarten - Please review the information on the Kindergarten web page prior to completing this registration process.  Initial Kindergarten registration will take place March 1st - April 29th.
  • 1st-12th Grades - In addition to completing the steps below, please follow the withdrawal process for the school your student will be leaving and ask them to forward copies of the required documents listed in Step 7, including the state mandated discipline report.  Registration for Grades 1-12 will start on June 1st and continue through the summer.

Registration Forms & Documentation

Consider downloading a free App called Adobe Scan for iPhone or Androids.  Photos are extremely difficult to work with and may be rejected by the Registrar.

The following forms and documentation must be completed or provided by the parent/guardian.  Click on the dropdown arrows to view the requirements and documentation for each step.  Some forms require the document upload prior to submitting or saving the form.
 
For your convenience, a list of PDF scanner apps for smartphones is in the column to the right. Any documents that are not legible will be rejected.  You may be required to submit documents in person.

  • 2021-2022  Online Form - Current Year is open- For Transfers from another school.
  • Please review the above dates for the 2022-2023 school year to ensure you are submitting the online form during the appropriate registration period. 
 
Registration System: You will be asked to complete a Pre-Registration form with student information. Upon submission we will be notified that a new student is enrolling, and you will be contacted via the email provided for the custodial parents/guardians. Please check your email regularly for any follow-up from the registrar!
 

Parent/Guardian should gather documents below for each student being registered.
 
  • Birth Certificate - Government-issued original or copy with raised seal.
  • Proof of Physical Custody - If applicable.  Proof of physical custody includes, but is not limited to, divorce agreements, guardianship paperwork, adoption paperwork, foster paperwork, etc.

Parent/Guardian must provide the following residency documents.
If you are unable to provide this information, please contact the Registrar.
 

Please review the School Health Policy and Procedures below for information about the District's state-mandated medical documentation protocols.  Parents/Guardians are required to provide the following:
 
  • Health Record - More often referred to as a "physical."  Date of examination must be within 12 months of the start date of school.  See the Massachusetts School Health Record attachment below.
  • Certificate of Immunizations - Must be in compliance with Massachusetts School Immunization Requirements.  See the Immunizations Certificate example below.
  • Medicaid Expansion Authorization Form - Please review the document below and complete the second page if you acknowledge and permit the Oxford Public Schools to submit your child's information to Medicaid. Note that this is optional. If you have questions about this information, please reach out to our Student Services department.
 
If a parent/guardian cannot provide the documents requested themselves, please contact your child's Primary Care Physician to fax copies to 508-987-6054, attn: Registrar.

(OPTIONAL)
 
If you qualify for Free & Reduced Lunch based on received financial assistance or income, please review the information below and complete the Free & Reduced Lunch Application.  If you are unsure if you qualify, you are always encouraged to complete an application!  For any questions or concerns, please go to the Food Services page and contact the Food Service Director.
 
Included below are the following documents:
 
  • Free & Reduced Lunch Application 2021-2022 - If applicable, for the 2021-2022 School Year Only.  
  • Free & Reduced Instructions & FAQs
  • Free & Reduced Sharing Information Release - Optional
 
Note: Applications must be submitted each new school year. New school year applications are made available in the Summer prior to the first day of school.

Parent/Guardian should complete the withdrawal process from the school that the student(s) will be leaving and direct the school to email, fax, and/or mail all documents below with the information above to the attention of the Registrar.
 
  • Transfer Card - If transferring from another Massachusetts public school.
  • Current Grades - If transferring in the middle of a marking period.
  • Last Report Card/Transcript
  • Discipline Report/Letter - MGL Ch. 71, Sec. 37L requires a discipline report or letter regarding discipline even if there are no incidents.
  • IEP or 504 Plan and Supporting Documents - If applicable.  Must be signed by the parent/guardian.

Once all of the above forms and documentation have been submitted to the Registrar, the parent/guardian must schedule an appointment with the Registrar to review all registration materials. You will be provided additional information about the Oxford Public Schools, and can ask any questions you may have.
 
All appointments can be held remotely via Google Meet or can be a telephone call.
Note that video is not required, and you can access the remote meeting via the link or call-in number and code provided to you by email once an appointment time has been set up with the Registrar.  You may request an in person meeting if you prefer.
 
Appointments are scheduled in 30-minute intervals within the allotted hours below:
 
Monday - Thursday
8:00 AM - 3:00 PM
It is the responsibility of the parent/guardian to ensure the Registrar has received all of the appropriate documentation.